In Xentral, stock adjustment is a process in which stock quantities for products are updated or corrected in Xentrals stock management or merchandise management system. This may be necessary to reflect changes in the actual stock resulting from various events such as sales, purchases, returns or inventory. By adjusting stock in Xentral, companies can ensure that their stocks are always accurate and up-to-date. This improves stock management efficiency and accuracy.
In Xentral, you can adjust the stocks in several places:
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Stock Changes through API or Individual Interfaces: Your IT department can report and execute inventory changes with individual interfaces or other ERP systems through the Xentral API.
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To learn how to relocate BBD products, go to relocate products with BBD and the articleBatches.
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To learn how to store and scan serial numbers go to the article Serial Numbers.
The "product stocking, retrieval and relocation" function and the corresponding functions in the warehouse provide flexible and precise management of the stocks. It allows you to change the physical location of your products in the warehouse and adjust the stocks accordingly. This function can be used if you want to manually book individual products or do not need process workflows such as incoming products, logistic processes and warehouse automation.
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Stocking of Products: This function allows you to book products into the warehouse, e.g. register new stocks receipts and update the stock accordingly.
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Retrieval of Products: This feature allows you to retrieve products from your warehouse and reduce stocks accordingly when products are sold or otherwise retrieved.
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Relocation of Products: This option allows you to move products from one storage location to another, whether within the same warehouse or between different locations. This can be useful for balancing stocks, optimizing storage space or placing products closer to the shipping location. E.g. in addition to standard relocation, this can also be a transfer to a consumption warehouse for scrapping.
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Increase Stock Quantity of a Product: This feature allows you to book additional products to an existing quantity in a storage location.
You can change stock levels in a product. Menu: Sell > Products > Edit Products > Tab: Warehouse. Go to the product overview via product and click on a product to enter editing mode. Click on the tab: Warehouse in the product to see the overview of all current postings and inflow/outflow of that product. Here you will also find the functions for stocking, retrieving and relocating products.
Store product in new storage location:
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Click Store product in new storage location:.
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Enter the quantity to be stored and the storage location (= shelf). If the product has a standard location or has been stored in a warehouse, you will get the storage location (= shelf) suggested in bold and can click the space to fill the field.
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Optionally, make a selection for the stock movement types and reference document options. The choices available depend on the stock movement types created in your system. You can find further information in the stock movement types article.
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Click Next to book the product into the storage location.
Retrieve products from a storage location:
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Click on the minus symbol to check out the products.
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Enter the quantity to be retrieved from this storage location (= shelf) and click OK.
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Provide a outsourcing reason, e.g. correction booking, goods defect.
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Click OK to book the product from the storage location.
Relocate products from a storage location:
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Click on the relocation icon to book the product to another storage location.
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Enter the quantity to be retrieved and relocated from this shelf and click OK.
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Enter a relocation reason, e.g. stock shift and click OK to retrieve the product from the storage location .
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Enter the storage location (= shelf). If the product has a standard storage location or has been stored in a warehouse, you will be suggested the storage location (= shelf) in bold and can click the space to fill the field.
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Optionally, make a selection for the stock movement types and reference document options. The choices available depend on the stock movement types created in your system. You can find further information in the stock movement types article.
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Click Next to book the product into the new storage location.
Add a product quantity of an entered quantity to a storage location:
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Click on the plus icon to add the products.
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Enter the quantity to be added to the storage location and click OK.
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Give a storage reason, e.g. incoming goods LS12345.
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Click OK to check in the products.
Storage location movements of a product:
Scroll in the product to the warehouse view at the bottom. Here you can find the storage location movements with the information:
Date of storage location change, warehouse, booked quantity, PU information from the product unit, direction (exit our inbound), reference (reason for stock movement), editor, project, inventory (if the booking was made via an inventory process).
You can adjust the stock in the stock section using the Stock in & out function. Menu: Stock > Stock in & out. Go to the Stock in & out module via the menu. Here, in addition to the functions for storing, relocating and relocating products, you will also find the Interim storage and Recent movements.
Store products in a new storage location:
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Click on the tab: Stock.
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Enter the quantity to be stored, the product number, and click Next. (Optionally, you can also scan the product label. Optionally, you can also specify the project and reason for storing.)
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Optionally, make a selection for the stock movement types and reference document options. The choices available depend on the stock movement types created in your system. You can find further information in the stock movement types article.
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Enter the storage location (= shelf). If the product has a standard storag location or has been stored in a warehouse, you will be suggested the storage location (= shelf) in bold and can click the space to fill the field.
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Click Next to book the product into the storage location.
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You will then receive the new input mask for the next product to be stocked. This will include the confirmation of success for the stock you have just made, so you can check your stock again and enter a correction if necessary.
Retrieve products from a storage location:
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Click on the tab: Retrieve.
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Enter the quantity to be retrieved, the product number and click Next. (Optionally, you can also specify the project and reason for storage). You can also retrieve a product to an employee/customer or supplier to include the address information next to the reason of retrieval.
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Optionally, make a selection for the stock movement types and reference document options. The choices available depend on the stock movement types created in your system. You can find further information in the stock movement types article.
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Enter the storage location (= shelf). If the product has a standard storage location or has been stored in a warehouse, you will be suggested the storage location (= shelf) in bold and can click the space to fill the field.
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Click Next to book the product into the storage location.
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You will then receive the new input mask for the next product to be retrieved. This will include the confirmation of success for your retrieval that you have just completed, so you can check your retrieval again and enter a correction if necessary.
You will also receive information about the current stock in this storage location and for this product as a whole.
Relocate products from a storage location:
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Click the tab: Relocate.
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Enter the quantity to be retrieved, the product number and click Next. (Optionally, you can also specify the project and reason for storage). You can also retrieve a product to an employee/customer or supplier to include the address information next to the reason of retrieval.
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Optionally, make a selection for the stock movement types and reference document options. The choices available depend on the stock movement types created in your system. You can find further information in the stock movement types article.
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Enter the storage location (= shelf) from which the product is to be retrieved. You will be suggested in bold the storage location (= shelf) in which the product is stored and can click the space to fill the field.
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Click Next.
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Enter the storage location (= shelf) on which the product is to be stored (= target storage location). If the product has a standard storage location or has been stored in a warehouse, you will be suggested the storage location (= shelf) in bold and can click the space to fill the field. Alternatively, select another storage space in the move to this storage location field.
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Click Next to book the product into the storage location.
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You will then receive the new input mask for the next product to be relocated.This will include the confirmation of success for the storage you have just made, so you can check your entry again and enter a correction if necessary.
You will also receive information about the current stock in this storage location and for this product as a whole.
Quickly take out items from a storage location:
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Click on the tab: Quickly take out items.
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Enter the quantity to be retrieval, the product number and click Next. Optionally, you can specify the reason for retrieval.
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Optionally, make a selection for the stock movement types and reference document options. The choices available depend on the stock movement types created in your system. You can find further information in the stock movement types article.
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Click Next.
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The product is retrieved from the standard storage location (if stock exists) or the next storage location with stock.
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You will then receive the new input mask for the next product to be retrieved. This will include the confirmation of success for the retrieval that you just completed, so you can check your retrieval again and enter a correction if necessary.
The values entered in the previous booking will be suggested for your next booking, saving you time when quickly retrieve multiple products and recurring processes.
Quick relocation of a product from a storage location:
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Click the tab: Quick relocation.
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Enter the quantity to be transferred, the product number and click Next. Optionally, you can specify the reason for retrieval.
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Optionally, make a selection for the stock movement types and reference document options. The choices available depend on the stock movement types created in your system. You can find further information in the stock movement types article.
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Enter the target warehouse.
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Click Next
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The product is retrieved of the standard storage location (if inventory exists) or the next storage location with stock.
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You will then receive the new input mask for the next product to be relocated. This will include the confirmation of success for the relocation you have just made, so you can check your relocation again and enter a correction if necessary.
The values entered in the previous booking are suggested for your next booking, so you can save time when quickly rearranging multiple product and recurring processes.
In Recent Movements you will find the storage location movements with the information:
Date of inventory change, warehouse, booked quantity, product number of the booked product, product name, booking direction (inbound & outbound), booking reference (reason for stock movement), editor & project.
In Xentral, the interim storage is a specific storage location or area that is used to temporarily store products before they reach their final destination in the warehouse.The interim storage is often used to prepare, sort or inspect goods before they are placed in or shipped from the main warehouse.
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