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The app "Time tracking costs" can be found in the App Center. With this, the costs for the recorded personnel working hours can be reviewed. The app shows a list of all employees, i.e. all addresses with the role "employee", and the costs incurred by their work.
In the overview, click on the "pencil icon" in the line of any employee to click on it in order to record the times.
After the click an interface appears, in which the individual times or costs of the respective employee are displayed.
The fields in the "Create" overview are to be filled in to record a new time of the Employee.
The following information is required for new creation:
- Hourly rate → The hourly rate of the employee must be specified
- Description → The position of the employee is to be indicated, to which the time should be booked
- Valid from → The date is to be entered from which the created data should apply
Once all the information has been entered, the "Save" button is to be clicked.
Afterward, navigate back to the start page of the app with the employee list. If an hourly rate has already been defined for an address and this refers to the current period, the current position is displayed with the corresponding hourly rate. Otherwise the text "not yet not defined" is displayed. In the overview, you can use the mini detail to display all hourly rates and descriptions that do not only refer to the current point in time.
When planning resources for a project, the hourly rates of individual Employees can be taken into account. To do this click on the tab "Dashboard" in your project. In the overview of the subproject, a new subproject can be created by clicking on the "Plus icon" in the menu column, a new subproject can be created.
In the dialog that opens, there is a yellow shaded area at the bottom titled "Cost Estimate". In the upper area, other details can be made, but they are less relevant in this case.
The following information can be entered in the cost summary:
- Time planned → The time that the subproject is expected to last, is to be entered
- Selection EK → It can be selected whether the planned EK as an hourly rate or as a lump sum is charged
- EK planned → The planned EK is to be specified in EUR
- Selection VK → It can be selected whether the planned VK as an hourly rate or as a lump sum is charged
- VK planned → The planned VK is to be specified in EUR
Even without the app "time recording costs", it can be planned how much time the selected subproject includes and which costs are incurred by hourly rate or a cost flat rate via this interface. In the "Cost estimation, the button "Employees" can be clicked. Before that, the subproject should be saved.
Clicking the button will bring up the following table:
In order for the table to appear populated, you must first enter the corresponding addresses with the role "Employees" to create, in the table, all employees, assigned to the selected project, with the corresponding hourly rates and positions. Here you can define how many hours per employee should be scheduled for the project. By clicking on the "Apply values"-button, the data will be saved immediately in the dashboard as planned values. As soon as the employees have entered their time recording to the corresponding subproject, the correct hourly rate will always be used. I.e. the hourly rate that is assigned to the employee for the current period is used.