For items with batch management, the system architecture may result in the stock level deviating from the quantity displayed in the Batches tab. A precise booking procedure avoids discrepancies.
One reason for deviations is that no batches can be specified for stock removal in production, so that when using this function, the stock of a production component would be reduced, but not its batch. If you use components with batch management in your production, we recommend the following procedure:
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Plan and start your production as usual: Purchasing > Production > Overview: Check production > Action menu: Start production. (Alternatively from the production itself, Details tab > Start production).
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Open the production and go to the Batches tab.
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Add your used batches. As soon as you switch to the Details tab, half of the Production retrieved from stock status is displayed in green. Both your batch(es) and the stock of your batch-managed items have been reduced in one step.
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Now remove the rest of the material, e.g. non-batch-managed small parts, from storage using the Remove from production function. The status Production retrieved from stock now changes to completely green. The stock of all components has now been reduced.
Another reason is that storage in production does not provide for batch allocation, so that when this function is used, the stock of a produced product is increased but its batch is not recorded. If you produce products with batches, we recommend the following procedure:
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To end your production, go to the Completion tab and enter the batch produced there.
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Click Store + complete production (or Store partial quantity).
Caution
For such products, be sure to avoid using the Store production function, which is available in the action menu of the production overview or in the Details tab!
Both the serial numbers used for components and the serial numbers of products created in production are recorded in the production center. A unique assignment of component serial number(s) - product serial number also takes place here if you manufacture a product with a quantity > 1 in a production run.
The production center contains all started productions. You can reach it via the following paths:
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Stock > Production Center
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Stock > Production > open started production > To the production center
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or when you click the pen icon
to open the editing menu in the Serial numbers tab of a started production.
Note
Productions that have not yet started are not listed in the production center.
You can now enter both generated (1) and used (2) serial numbers in the Enter individual productions tab:
If you enter the scrap quantity of a production closure in the Amount of scrap, you lose traceability of the goods concerned, as they are no longer managed anywhere in the warehouse. You can easily avoid this and thus ensure traceability even for rejected goods. We explain how to do this below.
General setup:
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Create a storage bin for rejected goods. We recommend that you check the box for No auto-shipment (blocked warehouse) warehouse in the warehouse type.
Proceed in two steps when completing a production with rejects:
After such a procedure, good items are now in your normal warehouse, bad items in your scrap warehouse. From there, you can then decide how to handle the scrap items (internal reworking, devaluation, scrapping...) and post them manually accordingly.
For efficient production, you want to ensure that production orders can pass through production or assembly smoothly and quickly. A lack of material is a major reason why production can come to a standstill. That's why Xentral checks for you before starting production whether sufficient material is available for the production order. If not, production cannot be started.
If you have situations in your production in which certain work steps are possible without material or with some of the material that is already available, and you want to load these work steps into production, you have the following options:
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Design the bill of materials for your product with sub-assemblies. The sub-assemblies should be structured according to work steps. Plan your production with sub-productions and start them separately according to work steps. This is particularly useful if the same components are regularly involved.
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If only one or a few components are affected and it is an isolated case, you could delete the affected item from production, start production without this component and schedule a task to manually post the material withdrawal as soon as the component is available and has been submitted to production.
If you have assigned incorrect serial numbers or completely forgotten the assignment, open the completed production and enter the serial numbers as follows:
Before batches can be output on the labels, they must be assigned and production must be completed. Proceed as follows:
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Open a started production and go to the Batches tab to assign batches.
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If necessary, remove further non-batch-managed material from storage via Remove from production.
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Produce and then go to the Completion tab to end your production and enter the batch produced there. Click on Store + complete production.
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Go to the Details tab and click on Label sets for all products to generate the labels with batch number.
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In xentral, production is a separate document, so that you can directly forward orders and purchase orders to productions. All products that are marked as production items in the product master are then transferred.
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Production is always based on a bill of materials. The header product is produced from the sub-products (products entering the production). If sub-articles are themselves produced from other products (i.e. are header products of a sub-BOM), you can create a sub-production with one click. This simply creates another production document.
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During the production process, the production document allows you to remove incoming products from stock, including serial numbers, batches and best before dates, and place the finished end product in the desired storage location. In the process, you can also deduct a scrap.
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The production center offers even more possibilities. Under Warehouse → Production Center you can open the individually created productions to work through several work steps.
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During production, the function logs stored in the products are queried. In the process, production employees can confirm that the function tests were successful with just a few clicks.
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Likewise, you can store work instructions for producing products, which are displayed with text information as well as images when the production is processed in xentral.
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The production center is also suitable for posting serial numbers, batches and best before dates individually or for redefining serial numbers, batches and best before dates for new products that have been produced and posting them to the warehouse.
We ask for your understanding that we cannot make a final statement on this, as this may differ from customer to customer.
However, we have compiled the most important points from the HelpDesk entries below to answer this question.
There are two types of BOM in xentral:
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Bill of material → is stored as a whole set with a number and this is also booked out in shipping.
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Just-in-time bill of material (set item) → components are put away as individual items and also booked out individually in shipping
(Just-in-time) bills of materials
A bill of material that is in the warehouse as a finished product with an item number (thus has an inventory). The product, consisting of the individual components of the BOM, is removed from stock as one product during shipping. The components have already been taken from the warehouse during production. Thus, for example, a USB cable in a BOM is part of this BOM and is bound to this BOM from the moment it is placed in stock (it is no longer available as an individual cable for other BOMs).
Parts list that are stored in the warehouse as individual parts, each with its own article number. The parts contained in this BOM type may also be used in other Just-In-Time BOMs. This BOM is removed from stock and scanned as multiple products during shipping. In this way, duplicate storage of different products is avoided.
Thus, for example, a USB cable can be used in many Just-In-Time BOMs without the material in the warehouse being tied to this BOM.
Production items are items that are used in production, i.e. that are to be transferred to the production document when an order is taken forward for production. Products to be produced are always also a "bill of materials". Products that go into the production of another product are only "production items".
The raw materials list is used as extra information for a product. As a rule, for recipes, products etc. Bills of materials are created. Especially if the products are ordered from the bill of materials or the recipe itself or if they are stored and retrieved.
The contribution margin in this screen is based on the last defined purchase and sales prices in the products (regardless of the scale). In the long run you will probably be able to define it more precisely.