An overview of all existing products in Xentral is available in the Sell > Products menu.
The overview displays all items that you have created manually or that you have imported from an external system.
Important
The data shown in the Sell > Products menu are continuously updated by the process starter artikelcache. In case you notice out-of-date product data, open the Process starter module and check if the process starter is activated correctly. More information on process starters is available in this article.
Note
The product overview offers you the following features for your daily business:
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Numerous filter options for your products
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Search for specific search terms within product master data
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Quick preview of particular product information
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Group function for editing multiple products
The product overview contains various filters that you can use to filter and display your products on the basis of different criteria and requirements.
As soon as you open the Sell > Products menu, you can find a number of filters directly above the product table. These filters only require one click for you to apply them. Activate those filters to immediately sort the entries in the product table according to the respective criterion. In this process, all products that are not fitting the selected filter are hidden from the table.
An additional filter function is available to the left of the Search field. Click on the filter symbol to access more complex filter settings for your products.
Then, determine your filter criteria. You can select one or multiple filter criteria. Finish by clicking on Apply filter.
Note
The product filters always remain active until you remove them by clicking on Reset all.
The product overview offers you several possibilities to quickly search for products by using specific search terms.
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Possibility 1: Enter your search term in the Search field at the top left of the table. The search also works if you only enter a part of the search term.
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Possibility 2: Enter your search term in the search field in the respective table column.
The buttons in the table column Menu on the right side of the menu Sell > Products enable you to edit or even delete your products as follows.
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Click on the pencil icon to open a product for editing.
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Click on the X symbol to delete a product.
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Use the copy symbol to copy a product.
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You can add a label for a product by clicking on the label symbol.
Tip
More information on labels is available in this article.
You can process several products at once in the overview by using Bulk batch processing.
Proceed as described below to process several products at once:
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Optional: If required, apply the filters described above to display the products that you want to process via bulk batch processing first.
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Activate the checkbox to the left of the table to select the desired products. If you want to process all displayed products via bulk batch processing, activate the option mark all in the Bulk batch processing section.
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In the drop-down menu to the left, select the step that should be carried out for the selected products.
The following actions are available for bulk batch processing:
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Bulk processing: The selected products are opened in a separate view in which they can be edited. Using this option makes sense in cases where you want to change the product name or other information for several products without having to open each product individually to edit them.
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Shop transfer: The selected products are transferred to your online shop. Use this option if you have created new products in Xentral that you now wish to list and thus offer for purchase in your online shop.
Important
This option only works if you have set up and connected online shops in the Online shop options tab of the selected products.
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Delete product: The selected products are deleted.
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Click on Execute.
In the overview, you can view the most important information on the product without having to open the product itself.
Proceed as below to view a short overview of a product.
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To the left of the product table, click on
for the product whose detail view you wish to open.
The detail view contains the following information:
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Product name
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Sales prices
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Purchase prices
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Properties
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Parts list
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Warehouse
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Reservations
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Running productions
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Open orders
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Open purchase orders
Close the detail view by clicking on to the left of the product.