Settings > Accounting > Tax and Currency > Tax rates
Tip
All settings pages can also be accessed directly via Smart Search (keyboard shortcut: ⌘K) – simply type the name of the menu item and select it.
New tax rates can be created via this module. These can be selected in the cash register (cash book). New tax rates can also be assigned to products for special cases – e.g. 13% for special tax rates.
This module is especially relevant when working with special tax rates or with taxes from abroad.
Under Settings > Accounting > Tax and Currency > Tax/Currency you can configure location-specific settings such as tax rates and currency. You can also define the chart of accounts for the export to your financial accounting system.
The country-specific tax rates are stored here – separated into standard and reduced tax rates. For Germany, the default values are: 19.00% (standard) and 7.00% (reduced).
Activating the Small business regulation checkbox applies the small business exemption in accordance with § 19 UStG.
Under Settings > Accounting > Tax and Currency > Tax/Currency you can set a checkmark to always create net invoices or always create gross invoices.
If no checkmark is set, the net price is used for the salutation "Company" (B2B) and the gross price is used for "Mr./Mrs." (B2C).
Note
"Salutation" can be found in the master data of the address (selection field) and in every document that has an address linked to it.
If the Net invoices option is enabled, net prices are displayed in AN (Quotation), AB (Order Confirmation), RE (Invoice), and GS (Credit Note).
Setting the standard payment method allows the payment method to be configured individually for each address using a dropdown menu. This can be set separately for customers and for suppliers.
The standard shipping method can be selected in the same way using a dropdown menu.
The export accounts are set globally here. The accounts are divided into revenue accounts (left column) and expense accounts (right column).
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For better understanding, text examples are entered in the number fields in the following image.
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A sample setting (example for standard chart of accounts) is shown in the image below.
In addition to the accounts set here, a chart of accounts can also be created under Settings > Master Data > Item Categories, as well as directly in the product. If no accounts are entered in the product or item category, the accounts are taken from the system settings. The following hierarchy applies:
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Accounts in the article
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Accounts in the item category
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Accounts in the system settings
In other words: if an account is entered in the article, it takes precedence over the item category and the system settings.
The overview lists all existing tax rates. Click +NEW to create a new tax rate.
The following fields must be filled in:
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Tax rate: Enter the value as a number – e.g. "13" for 13%.
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Designation: Free text – e.g. "Tax AT standard".
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Active: Makes the tax rate selectable system-wide in all relevant interfaces. Tax rates that are no longer needed can be deactivated here.
Click on Save.
The tax rate can be selected in the article. Note that the required accounts must be specified in the respective article for the accounting export (in each article with its own tax rate, or alternatively across the item category if all affected articles share one category). Otherwise, the default tax rate is used for the export – in Germany, for example, "Domestic 19%".
In the cash book (Accounting > Cash book), the individual tax rate can be selected. The account assignment must match the individual tax rate – for example, entered directly in the cash book under Account or when posting incoming payments.
The taxation is then visible in the cash book in the table view and in the accounting record. For the export to the accounting software, only the correct account from the chart of accounts needs to be specified (e.g. when posting bank statements).