Using the Time tracking costs module, you can keep track of the costs of your employees' recorded working hours. The module displays a list of all employees, i.e. all addresses with the Employee role, and the costs incurred by their work.
Important
The Time tracking costs module is only available if you use Xentral in the Business plan or Pro plan.
You can find more information about the Xentral plans on our website.
Proceed as follows to create a new time tracking entry for addresses with the Employee role.
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Use Smart Search to open the Time tracking costs module.
You are on the Overview tab.
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Click on the pencil icon in the row of the desired employee.
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Carry out the following settings in the Details view:
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Hourly rate: Enter the employee’s hourly rate.
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Description: Enter the employee’s position that the working time should be booked to.
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Valid from: Enter the date from which the entered hourly rate should apply.
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Click on Save.
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Return to the Overview tab. You can use the Arrow icon to the left of the employee to open their detail view and review and check the entries you just made at any time.
When planning resources for a project, you can take the hourly rates of individual employees into account. Proceed as follows.
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Use Smart Search to open the Projects module.
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Open the desired project by clicking on the pencil icon.
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Open the Dashboard tab.
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Click on the plus icon in the Menu column in the Subprojects section.
The Create subproject/work package view opens.
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Carry out the desired settings in the yellow-highlighted Cost estimate section. You can find more information about the available settings in the following table.
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Click on Save.
The cost estimate you entered is now taken into account and factored into the project planning in Xentral.
Field label |
Description |
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Time planned |
Specification of the time in hours that the subproject is expected to take. |
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Selection purch. |
Selection of whether the planned purchase price is billed as an hourly rate or as a flat rate. |
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Purch. planned |
Specification of the planned purchase price in euros. |
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Selection sales |
Selection of whether the planned sales price is billed as an hourly rate or as a flat rate. |
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Sales planned |
Specification of the planned sales price in EUR. |
In the Members tab of the project, add the employees involved in the project in the Address field. As soon as the selected employees allocate their times to the corresponding subproject using time tracking, the correct hourly rate is always taken into account, i.e. the hourly rate assigned to the employee for the current period is used.