The Dropshipping warehouse feature helps you whenever you want to ship goods from multiple warehouse locations, regardless of whether the locations are within your company or whether you have a third-party logistics provider handle the logistics. The module automatically splits a sales order in case its products are stored in different warehouse locations. This feature is also known as order split or multi-warehouse management.
Tip
Video tutorial: Your head start on the Dropshipping warehouse module
Are you looking for a quick overview on the setup and usage of the Dropshipping warehouse module in Xentral? Then, our video tutorial is exactly right for you. Take a look right away!
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Creating rules and priorities for dividing sales orders into partial orders
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Transferring partial orders into partial deliveries
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Preparing partial or collective invoices
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Filling the Project and/or Preferred warehouse fields in the sales order according to specified rules
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Various ways to trigger the function (manual sales order processing, process starter, auto-shipping, shop import)
Note
Functionalities not included:
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Creation of purchase orders. Use the Dropshipping supplier module for this.
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Sending shipping documents to warehouse locations. Use the Transfers module to automate this process.
Before you can set up your Dropshipping warehouse, storage locations must be created in your warehouse management. If you have not set up warehouse locations yet, do so in the Warehouse Management module (Stock > Warehouse management > +NEW).
Once you have set up your basic warehouse structure, you can configure the storage locations for which the Dropshipping warehouse function should take effect as such warehouses.
To do this, use the Smart Search to find the Dropshipping warehouses and open it.
Here you can see all warehouses for which a dropshipping configuration has been created. The list is empty when you set it up for the first time. By clicking + Create new you create a new configuration.
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Warehouse: Select a warehouse to be used for dropshipping.
Note
In order to use the full functionality of sales order splitting, at least two warehouses must be configured as dropshipping warehouses, otherwise only project and warehouse would be overwritten for the entire sales order, but no splitting would occur.
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Project filter: When you select a project here, the function checks when executing whether the project in the sales order corresponds to the project selected here. If so, dropshipping takes effect. If no project is entered here, the function always takes effect.
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Target project: If you want the split partial orders to have their own project that does not correspond to the original sales order, you can enter a corresponding target project here. For example, you can use this to make a specific target project work with a project-specific logistics process. If you leave this field blank, the project will be adopted by the original sales order.
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Priority: Use this setting to specify the order in which the check sequence is processed across the different dropshipping warehouses, with the lowest number being checked first.
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Split sales: Xentral checks for each priority on how to proceed with the sales order split.
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Always split sales order: The products stored in this storage location are always split from the sales order into a partial order, regardless of whether only partial quantities can be fulfilled or not. If there are still remaining quantities / residual positions left after the split, the system continues its check at the warehouse with the next higher priority.
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Allow splitting: The system first runs through the check sequence completely and checks whether the entire sales order can be executed completely by one of the warehouses. If so, the sales order is assigned to this warehouse. If no, the next check round is a distribution to different warehouses/sub-orders.
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Never split sales orders: This option allows you to specify that sales orders are never split, but only assigned to one storage location in its entirety. If the sales order cannot be fulfilled in its entirety, the order status indicator will remain red and you can manually decide how to proceed. You can also use this feature to specifically populate the “Project” and/or “Preferred warehouse” in the sales order.
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Split just-in-time parts lists:
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Allow splitting: Components of a just-in-time parts list may be distributed to different sales orders, copying the title of the just-in time parts list to all partial orders, and leaving the total price as a position in the original sales order.
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Never split just-in time parts lists: All items in a just-in-time parts list are always held together as a block in one sales order.
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Split positions:
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Allow splitting: If the total quantity of a position cannot be filled by a single storage location, partial quantities may be distributed to different partial orders.
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Never split: In any case, a position is served entirely by one partial order / storage location.
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Active: Activate or deactivate the rule
In this tab, you carry out general settings.
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Carry out auto dispatch:
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If this option is activated, auto-shipping will be automatically initiated after splitting.
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If this option is disabled (recommended), auto-shipping starts only via the regular process starter.
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Create invoice if not created:
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If this option is activated, the system generates a total invoice for all partial orders, which means that the invoice positions correspond to the state before splitting into multiple sales orders. Attention: For tax reasons, you should only enable this function if it is ensured that all partial deliveries can be shipped at the same time as the total invoice.
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If this option is disabled (recommended), individual invoices are generated for each partial delivery as part of the shipping process.
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Number of simultaneous processing jobs in the process starter: The number entered here determines the number of open sales order to be checked with each process starter call. For large sales order volumes, we recommend that you set a limit here and call the process starter at a shorter time interval. For smaller job quantities, you can remove the limit by entering 0.
Once you have completed the setup of your dropshipping warehouse, you can start the feature as follows:
To automatically check all open sales orders for products that are available in a dropshipping warehouse, you can use the process starter. To do this, open the Process starter module and activate the dropshippinglager parameter. Matching sales orders are split into partial orders each time the process starts.
Below we have collected frequently asked questions and answers about dropshipping warehouses for you.
You can achieve this very conveniently and easily by not leaving the Preferred warehouse field empty in the corresponding sales order, but filling it with a warehouse of your choice. The Preferred warehouse field overrides the dropshipping function.