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Goods Receipt Parcel Acceptance

  • Updated

Table of Contents 

Procedure

The following describes the procedure for accepting packages in goods receipt.

Step 1: Select customer/supplier

All customers and suppliers are listed in the package acceptance. Here they can be searched for and selected using the arrow icon on the right. Parcels from suppliers as well as returns from customers can be accepted.

Step 2: Assign item quantities

In the second step the delivered article quantities are specified, optionally they can be assigned. If no article is listed with the supplier/customer, this can be entered manually.

If an address is customer and supplier at the same time, the items are separated in an orders tab and returns tab.

Step 3: Print labels and store items

Both the number of labels and the storage location must be selected in this step. Optionally, an intermediate storage can be activated (goods receipt-intermediate storage-storage).

Via Store articles articles can be stored. The labels are printed automatically if this has been selected beforehand. Afterwards the interface with the article positions of the supplier/customer appears again. Here, further articles can be assigned or the package can be closed. The next package of another supplier/customer can now be entered.

 It is possible to switch on or off the DMS label printing (barcode labels) for documents of the goods receipt system-wide.

Note: The variable {SERIES_NUMBER}, {PLACE_STORE}, {OrDER} or for the order {Order}, if there is one, is evaluated on labels.

Small goods receipt with scan function

There is a possibility to go directly to the putaway dialog by scanning the EAN`s.

Step 1: Scan EAN

The item can be scanned with a scanner or the number can be entered manually in the field.

Step 2: Store item

In the putaway dialog, the open order quantity of the scanned item is preselected. The quantity can also be changed via the "Change" button. The destination warehouse can be scanned or selected and then the goods receipt can be booked.

Large incoming goods

The large goods receipt functions in the same way as the small goods receipt, but additional steps are performed here. Here, the weight of the package is automatically recorded via a connected scale. In addition, a photo is taken via a connected camera and saved with the shipment entry.

Under Administration > Settings > System > Basic settings > System, the option for the great parcel acceptance can be set in the Goods Receipt area.

Check package address

In the 1st step the selection of the supplier/customer of the package is done in the overview via the arrow on the right side. Subsequently, an interface appears in which the address is to be checked.

Record condition and costs

After confirming the address, the condition of the package can be recorded. If a scale and webcam are connected, the package can also be weighed or photographed.

The platform scale in the store is located here: https://shop.xentral.biz/sonstige/plattformwaage-pce-pb-150n.html?c=163. This is matched with the xentral adapter box.

Otherwise you get the following overview:

wareneingang_3208.png

Condition of the package:

  • All right
  • Damaged

Acceptance costs:

  • None
  • Cash on delivery
  • Customs
  • Postage

Capture package number

After that, xentral displays a number that can be applied to the package to quickly find it when unpacking later.

This number is continuously incremented from xentral.

There are several options:

  • End package acceptance: Jumps to the package overview of the accepted but not yet unpacked shipments
  • Enter next package: Jumps to the goods receipt to accept further packages from (other) customers. The package lands in the package overview of the accepted but not yet unpacked shipments
  • Open this package now: Jumps immediately to the interface for entering the contents of the package

Capture content

Via open this package now the content can be captured. First, an interface appears in which the documents that were in the package are specified. If a picture was taken via the webcam, this is also displayed here again.

Afterwards, the goods can be placed in storage via Continue to content assignment as with normal goods receipt.

Package distribution

Under Warehousing and Logistics > Package Distribution, open as well as completed packages from the large goods receipt can be viewed.

Note: Until version 21.1 it's via Goods Receipt → Package Distribution.

Package overview

Here you have the option to cancel or unpack packages that have been accepted but not yet unpacked.

For packages that have already been partially unpacked, it is possible to continue unpacking or to complete the goods acceptance for the package.

Archive

In the Archive tab, the packages completed in the goods receipt can be viewed.

The document numbers can also be changed here.

Storage with batches and best-before date

It is possible to store packages with batches and MHD.

Requirements

In the article (Master data > Article > Edit > Details) the following options must be selected:

Stock item:

wareneingang_3215.png

Best before date:

wareneingang_3213.png

and/or batch management:

wareneingang_3214.png

Procedure

  1. Create and submit order
  2. Select the supplier via Goods Receipt → Package Receipt. The quantity must be entered and click on Assign
  3. The next step is to enter the BBD / the batches so that the article is put into storage

Storage with serial numbers

If the item is a serial number item, the serial number can be scanned in the goods receipt. If there are multiple items, the serial number wizard button can also be used. Alternatively, the serial number can be scanned one by one.

Note: The cursor will jump directly to the first serial number field and you can start scanning directly without using the mouse.

Storage with scanning of the shelf space

It is possible to store packages by scanning the shelf location.

Via Store in the shelf location can either be scanned or selected via drop-down menu.

This is especially useful if there are a lot of storage bins and thus a long list appears in the dropdown menu.

Accept returns

The processing of returns at goods receipt is described here.

For this you use the module Fast goods receipt. 

The information about the module "Fast goods receipt" can be found here.

Show return quantity in unannounced returns

You can view the return quantities in unannounced returns: 

wareneingang_3233.png

Correction of a goods receipt

If you have accepted an item incorrectly in the goods receipt you can go into the order (if necessary - remove write protection), and in the tab Positions click into the corresponding position. Here you can change the delivered quantity to 0 and save it:mceclip0.png

 In the log the order appears again with 0 delivered quantity 0.

Important: The order must not have the status completed. If this is the case, you must first mark the order as released via the action. Then the item appears again in the goods receipt for storage.

Then you can click in the package distribution in the tab archive at the corresponding entry on the pencil icon and enter the content new / correct.

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