With eBay Payments, eBay has been handling the entire payment processing for the majority of its merchants. This means, eBay processes all payments for orders and then transfers them directly to the merchant’s bank account.
Meanwhile, eBay enables the end customer to choose from a wide range of payment options, including PayPal, ApplePay, GooglePay, credit card, Klarna Sofortüberweisung and direct debit.
More detailed information from eBay can be found here on the eBay customer service website.
eBay also generates payment reports for its merchants, comparable to the Amazon payment reports. You can import these payment reports to Xentral, so that the payments for your eBay orders are automatically linked to the matching invoice and your accounting is complete.
Via the button +NEW in the account overview you can create a new eBayPayment account. If you have already created an account in Xentral, you can edit it by clicking the Edit button.
In the next step, "Account: ebay Payment" is selected as the account type.
The next step is to select the eBay account and click on "Next".
To use eBay Payments, it is important that Order import via the alternative API is selected in the settings of the connected eBay account (Administration → Settings → Shop interface → select eBay). → Settings → Shop Interface → select eBay).
After selecting the account, a new page appears where you can edit the necessary settings.
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Name → Name of the account
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Type → Type of account. Here you need to select "Account: Ebay Payment (API)"
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Project → Assignment of the account to a project
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Active → Indication that this account is actively used.
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No email → Normally, when the payment is received, a mail is sent to the customer. If this should be suppressed this option must be set
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Allow changes → Account postings may be changed subsequently
Since the eBay Payment account is not of the bank type, these fields are negligible.
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Live import active → check mark activates live import
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Period → period in which the live import takes place
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At times → Specify the time at which the live import takes place.
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Access data → API code for live import. The store ID is inserted here automatically but can also be entered manually.
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Password vault → The content of the password vault can be used in the data structure of the access data via the variable {PASSWORD}.
Tip for initial setup
When setting up the interface for the first time, you can set the API_DAYS parameter in the access data to a higher value to import payments from the past few weeks — e.g. API_DAYS⇒30;. Be aware of any rate limits imposed by the provider.
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Ebay Shop → Here you choose your Ebay store
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Account Order Fee → account to which the order fees should be booked
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Account SHIPPING_LABEL → Account to which the shipping label fees should be posted to.
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TRANSFER account → account for transfer fees
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NON_SALE_CHARGE account → account for charges in case of non-sale
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Account other → Account for other charges
During import, Xentral tries to automatically match each eBay payment to the matching document. To do this, Xentral compares the eBay order ID from the payment reference with the eBay order in Xentral.
eBay frequently pays out an order in several partial amounts (split payment). Xentral automatically matches these partial payments to the invoice of the corresponding eBay order if:
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a released, not fully paid invoice already exists for the order, and
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the partial amount fits within the invoice’s open remaining amount (including tolerance).
Important
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If no invoice exists yet for the order, Xentral does not match the payment automatically. In this case, post the payment manually. To avoid this, automate invoice creation for eBay orders close to the time of payment.
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If a partial amount exceeds the invoice’s open remaining amount, Xentral does not book the payment automatically (overpayment protection).