With the Framework agreement (Suppliers) module, you can create framework agreements for your purchase products, which you can then call off in purchase orders to your suppliers. For example, if you have negotiated a lower price with your supplier for a specific product quantity and period, you can add a framework agreement to that purchase price and enter the call-off quantity for a fixed period there. A submitted purchase order to your supplier is added to your call-off. You can view the current status of your framework agreement in Xentral at any time.
Important
The Framework agreement (Suppliers) module is only available if you use Xentral in the Pro plan.
You can find more information about Xentral plans on our website.
To create a new framework agreement for a customer, first open the product master data of the desired product. Then you can carry out the desired settings for the framework agreement. To do so, proceed as follows.
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Open the menu Sell > Products.
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Open the desired product by clicking on the pencil icon on the right.
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Open the Purchasing tab.
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Click on New purchase price.
The Edit view is opened.
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Carry out the desired settings for the framework agreement in the Framework agreement section.
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Framework agreement: Activate this option to store the details of the framework agreement in Xentral.
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Quantity: Enter the call-off quantity covered by the framework agreement.
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From: Enter the start date of the framework agreement for the product.
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To: Enter the end date of the framework agreement for the product.
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Optional: Enter additional information about the framework agreement in the Internal comment field, such as the contract number or sales order reference. This comment is only visible to you and your employees in Xentral.
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Click on Save.
Tip
You can view the call-off quantity and the framework agreement in the overview of a product’s purchase prices or in the overall view of all framework agreements in the Framework agreement (Suppliers) module.
A graduated price is a pricing model in which the price per unit (for example, per piece or per kilogram) varies based on the quantity ordered. The larger your order quantity in a purchase order, the lower the price per unit.
A framework agreement is an arrangement between you and your supplier that sets out terms such as prices, delivery times, payment terms, and other relevant aspects. Within the framework agreement, you are usually free to determine specific individual call-off quantities as well as the timing or seasonal planning.
Note
The unit price negotiated in the framework agreement is maintained directly as a new purchase price with a quantity of 1, not as a graduated price. If the framework agreement has expired and you have not renewed it, you can deactivate the price by entering an expiration date.
To call off a product quantity at the negotiated unit purchase price, you create a purchase order for your supplier and the corresponding product purchase price.
The date of your purchase order document — in other words, the purchase order date — is a prerequisite for calculating the quantity of your framework agreement.
Note
Purchase orders must be sent within the period for which you have set up your framework agreement. Only then is the product quantity of the purchase order deducted from the call-off quantity specified in the framework agreement. Purchase orders created in draft mode are also displayed and added to the total.
You can find the overview of all your framework agreements by using Smart Search to open the Framework agreement (Suppliers) module.
The overview provides the following information about the framework agreements with your suppliers:
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Product number and designation
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Supplier, purchase price, and call-off quantity of the framework agreement
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Framework agreement start and end date
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Call-off quantity based on all purchase orders created during this period
The number in the Quantity column indicates the total quantity for which the framework agreement was concluded. The Retrieved column shows the number of units of the product that you actually ordered during the period of the framework agreement. When a corresponding purchase order is created and/or released, the number increases. When a purchase order is canceled, the quantity from that purchase order is deducted from the called-off quantity again.
Tip
In the detailed view of the framework agreement, you can find all purchase order documents regardless of their status. All purchase orders with the status CREATED, RELEASED, and SENT are added to the call-off quantity. Purchase orders with the status CANCELED are not added, nor are purchase orders you placed outside the framework agreement period.