You can use the Carrier module to create pallet labels and transport labels, print them and subsequently transfer them to your freight shipping provider in CSV format. The module supports SSCC, best before dates and batches. You can also create GS1 barcodes if needed.
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You can manually create freight shipping orders.
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You can create a custom label for packages including the shipment number/SSCC number and free fields. Those can be created using the shipping method Spedition in the Shipping label tab of the delivery note.
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You can consolidate your packages into one freight order per freight shipping provider. The generated shipment numbers/SSCC numbers are included.
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You can export your freight orders as CSV files.
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You can export your freight orders as PDF files and send them to your freight shipping provider manually.
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You cannot create freight orders from “open packages” automatically.
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You cannot transfer shipment numbers/SSCC numbers to your freight shipping provider via an API.
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You cannot set up services such as NextDay automatically. You need to use free fields to enter additional information.
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You cannot access real-time tracking of your shipments.
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You cannot define a separate interface export format for each freight shipping provider. The setup is only possible using the CSV file provided. However, most freight shipping providers do not use CSV but rather work with XML, EDI or other web services.
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You cannot use the Transfers module to transfer the CSV export file including the freight order.
Note
Typical use case: You are shipping freight shipping orders occasionally. The shipping method Spedition is not suitable if you are a fulfillment service provider yourself or if you are a distributor with a large number of freight shipping orders.
The shipping method Spedition offers you the following features:
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Setting up pallet labels and transport labels
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Creation of custom shipping labels
To set up shipping via a freight shipping provider in Xentral, the shipping method Spedition needs to be created first. To do so, proceed as follows.
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Use the Smart Search to search for Shipping methods.
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Click on + NEW in the upper right corner.
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Click on Spedition.
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Carry out the settings as described in the table below.
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Click on Save.
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Setting |
Explanation |
|---|---|
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Designation |
Here you can find the name of the shipping method, as it is displayed in Xentral, for example during order processing. The designation is only visible to you and your employees. Make sure that each designation exists only once in Xentral so that the shipping method can always be uniquely identified. |
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Type |
This is an internal field label that is required for mapping to your online stores and other sales platforms. ImportantDo not change this type! |
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Module |
Select the correct module from the drop-down menu. The module name must be identical to the name of the shipping method that you are currently setting up. |
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Project |
Optional: Assign a project. This assignment is required if you want to limit the shipping method to a specific sales channel or project (for example, a specific branch office). Leave the field empty in case the shipping method should be used across all projects. |
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Active |
Activate this option after you have carried all the necessary settings for the shipping method. NoteYou can deactivate shipping methods that are no longer in use later. Note, however, that deactivated shipping methods will only be displayed in receipts that have already been created. In newly created receipts and in user interfaces such as the sales order overview or in the customer data, a deactivated shipping method is no longer available for selection. You can also delete shipping methods. However, this will also delete the shipping history. Therefore, you should only delete incorrectly created shipping methods that you have not used productively. |
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No postage check |
You can use this option to deactivate the postage check in the sales order. If the postage check remains active, a red sales order traffic light icon will be displayed in case no postage item is included in the sales order. This prevents the postage item from being forgotten during manual order creation. Consider whether you want to activate or deactivate this option based on your own workflows and how you work with Xentral. If you typically create many orders manually in Xentral, it may be useful not to activate this option, so that the postage is always reliably included in the sales order, especially for high-priced products or international shipments. |
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Printer shipping label |
Select the printer you want to use by default for the shipping labels from the drop-down menu. Note that only printers that you have already set up in Xentral can be selected here. Depending on how and where the shipping process is handled in your company, you can choose exactly the printer you need here - whether directly at your desk or at the packing table in the warehouse. |
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Printer export |
Only relevant for international shipping: From the drop-down menu, select the printer that should be used for customs documents (CN23) by default. |
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Shipping email to buyer |
Determine rules regarding the way shipping notifications should be sent to your customers by email as soon as the shipment is on its way. The following three options are available: Default behavior: The existing logistics settings from the project are used. You can carry out these settings in the Settings > Basic Settings > Projects > Open Project > Tab: Settings > Tab: Logistics / Shipping menu. In the Stage 1 (Pick/Order Picking) and Stage 2 (Pack) sections, you can activate the check boxes named Email to inform your customers about the status of sales order processing. No dispatch mail: No shipping information will be sent by email for this shipping method. Custom text template: For this shipping method, the selected text template will be sent via email. You need to create this template in advance in the Settings > Basic Settings > Receipts > Text templates menu. Then select the desired template from the Text template drop-down menu. This selection will not use the project’s logistics settings for this shipping method. |
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Deliveries supported |
When setting up the shipping method, this option is activated by default. Once you have carried out all the other necessary settings and set the shipping method to Active, you can select the shipping method in sales orders, delivery notes and in the dispatch center. |
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Returns supported |
Activate this option to allow the creation of returns for sales orders originally created using this shipping method. |
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Preferred return shipping method |
Select a preferred shipping method for returns. If you create a return for a sales order in Xentral with the present shipping method, the shipping method selected here is automatically preselected in the return order. This setting is only relevant in cases of manual return creation. |
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Standard Gewicht |
Optional: What is the typical weight of the shipments you send with this shipping method? Enter a default weight in kg here. This weight is transmitted to the shipping service provider each time a shipping label is created, unless it is manually changed in Xentral before the shipping label is printed. |
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Freight shipping |
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Etikettenvorlage Master / Palette |
Select an XML label template for the pallet that you have previously created. |
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Etikettenvorlage Slave / Packstück |
Select an XML label template for the package that you have previously created. |
You can open the Carrier module using the Smart Search in Xentral. Here, you can create packages for your freight service provider and save the most important characteristics. More information on this is available in the article Spedition (Shipping by freight).
In the Settings tab of the Carrier module, you can define different information for each freight service provider and access an overview of all freight shipping providers for which you have created special fields.
In the Settings tab of the Carrier module, you start by carrying out settings for the SSCC, barcode, delivery note and package which are relevant for printing the shipping label. In doing so, you can assign a consecutive SSCC that can be accessed by using a variable.
The following table contains more information on the data stored here.
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Setting |
Explanation |
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Next SSCC |
Enter the consecutive SSCC. |
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extra barcode |
Activate this option to create and print an additional barcode. |
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Content extra barcode |
Enter the content of the additional barcode here if you have activated the previous option extra barcode. |
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URL for GS1 barcode |
Enter the URL for the GS1 barcode here. |
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URL for SSCC barcode |
Enter the URL for the SSCC barcode here. |
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Print delivery note only after completion |
Activate this option to print the delivery note only after the freight shipping order has been completed. |
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Use label template |
Activate this option if you want to use a label template that you have previously created in Xentral. TipMore information on creating label templates is available in the article Etikettenlayout für Artikel, Lager. |
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Package |
Activate this option to determine that you are setting up an individual package. |
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Template slave / package |
If you have activated the previous option named Use label template, select the desired template for the package label here. |
You can use different variables to further specify the information included on the shipping label.
The following variables are available:
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{LIEFERSCHEIN} (delivery note number)
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{TELEFONNUMMER} (phone number)
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{PROJEKT} (project)
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{AUFTRAG} (sales order number)
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{NVE} (SSCC)
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{MHD} (best before date)
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{EAN} (European Article Number)
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{HERSTELLERNUMMER} (manufacturer number)
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{ANZAHLPACKSTUECKE} (number of packages)
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{ARTIKELNAME} (product name)
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{NUMMER} (number)
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{MENGE} (quantity)
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{CHARGE} (batch)
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{PACKSTUECKNUMMER} (package number)
To specify transport labels for multiple different freight shipping service providers, you can also create custom XML label layouts that you can then use as label templates. Take a look at the article Etikettenlayout für Artikel, Lager to learn how to design a GS1 transport label and how to print special fields on the label.
Depending on your service partner and products, there are certain requirements for the transport label. You can set up those requirements in the Carrier module in Xentral. In case you are shipping products with best before dates or batch numbers, this information must also be printed on the transport label.
Depending on the criteria defined by your freight shipping provider or other partners, you can define several fields in the settings of the shipping method Spedition which are then filled with additional information and subsequently printed on the transport label.
The following dialogue will be displayed when printing the shipping label:
You can enter the following information before clicking on Generate label:
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Field name |
Explanation |
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Number of packages |
Enter the number of packages. |
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Item / GTIN |
Enter the product number/GTIN. |
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BBD |
Enter the best before date of the shipment. |
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Quantity |
Enter the number of shipping labels that should be printed. |
The printed shipping label (in this case including the best before date) may look like this:
Tip
Refer to the article Etikettenlayout für Artikel, Lager to find the required label layout.