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Setting up your text templates

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Table of Contents 

With the text templates you can set recurring business texts on documents to save manual typing. 

Administration > Settings > System > Basic settings > Text templates or Super-Search Basic Settings

Application areas of text templates

Text templates are automatically inserted before and after the product table on the document.
When processing standard business transactions, this means that you normally don't have to do anything manually.

 

Note: These are standard texts, which always appear on the receipt and can not be issued individually. Therefore you should only store general texts, which can always be on the receipt.

Deposit texts

If you deposit a text as a text template, you have to consider whether you want the text before (1) or after (2) the item table in the document:


On the document, the settings will look like this accordingly:
Variables will be filled with their contents and IF conditions will be displayed only if applicable.

Important variables

Below you can see important variables for the text templates at a glance.

Voucher address

  • {address cover letter}: address cover letter field. See also: Personalized Cover Letter
  • {FREEFIELD1}: Address free field 1
  • {FREIFELD2}: Address free field 2
  • {FREIFELD3}: Address free field 3
  • {CUSTOMER NUMBER}: Customer number of the customer
  • {COUNTRY}: ISO country code
  • {DELIVERY ADDRESS}: Delivery address (only if delivery address is specified as different)
  • {USTID}: VAT number of the customer
  • {GLN}: Address GLN
  • {DELIVERGLN}: GLN from the delivery address
  • {ADDRESS_BILLING_GLN}: GLN from the different billing addresses

Document details

  • {VOUCHERNUMBER}: Document number of the current document
  • {YOURORDERNUMBER}: Your order number/commission
  • {INTERNET}: Shop order number for imported orders
  • {DELIVERYCONDITION}: Delivery conditions e.g. free house
  • {DELIVERYTERM}: Field desired delivery date
  • {TRACKINGNUMBER}: Tracking number, if parcel label is generated and tracking confirmed
  • {SHIPTYPEDESCRIPTION}: Shipping method designation

Document items

  • {PART OF PAYMENT}: Total quantity of all items
  • {NETTOWEIGHT}: Total weight of all positions

For instructions on how to link variables with IF queries, see. here.

 

Go here to Step 4 - Payment Methods

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