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Payment methods allow you to set specific payment types in documents in xentral, which then result in a certain behavior with their typesetting (example: prepayment > wait for payment). Furthermore, you can set texts payment methods for documents. The functionality is similar to the text templates. If you want a text to be valid for all payment methods, you should set it under Administration > Settings > System > Basic Settings > Text Templates. The linking of business accounts for payment reconciliation is explained in a later article: Step 12 - Business Accounts
Administration > Settings > Accounting > Payment methods or Super search Payment methods
For system history reasons, you originally maintained the payment methods text under Administration > Settings > System > Basic Settings. As a result, you had to maintain the payment methods in two different areas. In the current version, they are merged. You can ignore the section Payment methods in the basic settings can be ignored.
Creating and editing payment methods
You can create payment methods in xentral under Administration > Settings > Accounting > Payment methods. The following payment methods are created in xentral by default:
- EC card
- Credit card
- Direct debit
- Cash on delivery
- Instant bank transfer
As soon as a payment method is stored here, this is available for selection on vouchers available. You can edit the respective payment method by clicking on the pen icon in the payment method overview.
Besides the preset ones, you can also add new payment methods. Go to Administration > Settings > Accounting > Payment methods > +NEW. If the desired payment method is not available, you can create your own payment method via Custom and define it.
Configuration of payment methods
Below you will find a short example of how to store the payment method text, the overlay on the invoice document, and some other settings:
You can fill in the following fields.
- Autom. paid (invoice): By checking this box you set the payment status of an invoice to "paid". This setting behaves as if an invoice would be manually set to paid
- Behavior like: Choose a behavior from the drop-down menu. The field sets the behavior of a newly created Payment method as for prepayment, direct debit, or invoice (e.g. dunning behavior). It influences e.g. the discount fields in the document - with behavior "invoice you have more fields to choose from than with prepayment/direct debit. Furthermore, for prepayments, the system waits for the payment to be received before being processed further
- Text on receipt: Here you maintain the payment method-specific text
This is how the invoice document (within an invoice in the preview tab) with this text looks like:
Click here for Step 5 - Business Letter Templates