Legacy module: The Brickfox transfer plug-in is a legacy module in Xentral.
The brickfox Multichannel eCommerce Software combines different sales channels in one system and offers, in addition to the native interfaces available in Xentral, the connection to further marketplaces and online stores. This significantly simplifies your product data management and sales channel control. Intelligent order and inventory management ensures permanent updating of stocks and availabilities on all channels. Individually configurable analyses and reports provide information about the performance of your products on the sales channels and possible optimization potential.
The xentral Brickfox interface allows you to transfer items, item categories and orders.
Transfer xentral to Brickfox
- Transfer of item data incl. stocks
- Transfer of categories
- Transfer tracking data
Transfer Brickfox to xentral
- Picking up orders
The module Transfers (CSV/XML/EDI/PDF) is needed for the operation.
Additionally, a business relationship (contract) between Brickfox and the customer (you) must exist.
Prerequisite for the connection to Brickfox is an API account. This account does not need to contain any further access data and is used for internal assignment. An active API account with a description is sufficient.
The next step is to create a new interface in the Transfers module (Administration > Settings > Interfaces > Transfers). First, the previously created API account is selected (API > API account selection).
Then you enter the access data (FTP) provided by Brickfox
- Server: URL of the server (without protocol specification ftp://)
- Username: (typically company_name_ftp)
- Password: password
- Location (outgoing): incoming (default value)
- Reply location (incoming): outgoing (default value)
If several distribution channels are to be connected by Brickfox, then the creation of individual transfer accounts is recommended, so that these are interspersed in xentral via own projects.
In order for Brickfox to play out the orders via different folders, this has to be specified in the conversation with Brickfox.
The folder structure can then be adjusted accordingly in the input path in the Transfer module.
As orientation, how the folder structure is built, you can also use a program like Filezilla.
Picking up orders
Orders with released status are picked up. The following options must be selected in the Transfer module for this purpose in the Receive receipts section:
- Receiving orders / offers
- Take over customer number from external system
The order will be created according to the project created in the Transfer account.
Shipping methods / payment methods
In order to display these correctly during the order transfer and not to use the system default (other or shipping company), the corresponding type designations from xentral must be entered/preset in Brickfox:
Order feedback is based on delivery notes for which a tracking number has been stored. Delivery notes receive the status shipped after the tracking number has been stored.
Feedback can be activated in the Other actions section:
Important: It is necessary to have the same transfer account output the feedback that has also read in the order, so that the order references are output correctly by Brickfox. This is usually ensured by working with a unique folder name in the inbox and by working with a dedicated project in the submit module.
Item export, including stock numbers, is done in the transfer module brickfox via the options in the Stock numbers section and the Sales export section.
Requirements and hints for item export:
Only items that are assigned to the respective project are evaluated for transfer in the transfer account. I.e. it is recommended to create a separate transfer account for the transfer, which is not assigned to a project, so that all items are exported.
However, the calculated number of items may then differ from the actual item export, because only the following items are taken into account:
- not deleted
- not blocked
Variants and matrix products are also transferred.
Enter the warehouse and the shelf from which the stock figures are to be used for the item export.
The time from which the export is to be carried out is controlled via the transferred on entry. From this time on, the item export will be output in the intervals that are defined via the process starter api_uebertragungen.
The checkbox Transfer categories regularly can be used to specify whether these should also be output.
The export of categories must be done before the item export, otherwise the categories are unknown in brickfox. If the categories have been created, then the option can be disabled.
Via the button Transfer item to external system the calculation/activation for the item transfer takes place. Here all active items are included in the calculation, which are assigned to the same project as the transfers account.
Currently the following information is transmitted:
Tax (e.g. normal or reduced)
Description (item description from online store texts)
Standard sales price
Tip: If all active articles in the system are to be transferred, then a separate transfers account is recommended, which is only used for item export. Only the source path must be specified. The project remains blank.