Spedition integration (Shipping by freight integration) – Xentral help center

Introduction

With the module forwarding agency you can for any forwarding agencies pallet labels or forwarding bills, print them out and then report them to the forwarding agency or transmit them as a CSV file. The module supports NVE's, MHD's and batches and you can create GS1 barcodes if necessary.

For a general overview of the shipping methods and parcel labels you can use in xentral you can use, you can find here.

Included Functionality

You can manually create shipping orders.
You can create a custom label for packages with shipment/NVE numbers and free text fields. These can be created via the parcel label dialog and the shipping method "freight forwarding" in the delivery note.
You can consolidate your packages into one shipping order per carrier. The generated shipment/NVE numbers and free text information are included.
You can export your shipping orders as a CSV file.
You can export your shipping orders as a PDF and manually send them to the carrier via email.

Excluded Functionality

You cannot automatically create forwarding orders from "open packages".
You cannot create shipment / NVE numbers to a carrier via an API.
You cannot configure services like NextDay etc. automatically. You have to enter your information via free fields.
Youcannot track your shipment via real-time tracking.
You cannot configure your own interface export format per carrier. The configuration is only possible via the default CSV file. However, many carriers do not work with CSV, but XML, EDI, and web services.
You cannot submit the CSV export file of the forwarding order via the Transfers module.

Note

Typical Use Case: You occasionally send shipping orders. The module is not suitable for fulfillers and wholesalers with many shipping orders.

Features

The shipping method freight forwarding offers you the following features:

Creation of pallet labels or shipping notes
Individual customization of parcel labels

Create new shipping method

In addition to the interfaces to the known parcel service providers, you can create a new shipping method under Administration → Settings → Shipping methods → Overview → "+NEW" → Freight forwarding to deposit different shipping companies. This shipping method "forwarding" you can then select in the order or delivery bill as usual.

Fill in the following fields:

Designation → Freely choose a designation for the shipping method. This is displayed in xentral among other things in the order for selection in the drop-down menu
Type → Specify the type/field label. You can generally choose this as you wish, as long as it is not required for store mapping or other mappings. Ideally, you should keep the default
Module → Select "Shipping" from the drop-down menu
Project → Optionally select a project, provided that a separate shipping company shipping type is created for each project
Active → By ticking it, you activate the shipping type and make it visible and usable
No postage check→ By ticking, no postage check will be performed in the order
Printer parcel stamp → Select the default printer from the drop-down menu, which prints the parcel stamps
Printer export→ Select from the drop-down menu the default printer, which prints the export papers
Shipping mail → Select the behavior of the shipping mail from the drop-down menu. "Default behavior" means that a standard tracking email will be sent, "no shipping email" means that no tracking email will be sent for this shipping type, and "custom text template" means that a custom shipping confirmation text template will be used for this shipping type, regardless of the project and logistics process
Standard weight. → Specify the default weight of your shipments in kg
Label template master/pallet → Choose from the list a label template in XML format for the pallet, which you have created before
Label template slave/package → Choose from the list a label template in XML format for the package, which you have created before

Settings in the shipping module

Under Warehousing and Logistics → Freight Forwarding you will find the Freight Forwarding module. In this module, you can create packages for the forwarding company and store the essential characteristics regarding franking, etc. You can find more information here.

General settings

In the "Settings" tab you can define different information per forwarder and see an overview of all the forwarders for which you have created special fields have created.

Settings for NVE, barcode, delivery bill and package

In the "Settings" tab, you can first make settings for NVE, barcode, delivery note and package, which are relevant for the package mark printing. Thereby you can assign a consecutive NVE, which can be accessed through a variable can be accessed by a variable.

You can enter the following information:

Next NVE → Enter the registered NVE consecutively
extra barcode → By ticking, an extra barcode will be created and printed
Content extra barcode → If you have the field "extra barcode" checked, enter here the content of the extra barcode
URL for GS1 barcode → If you have checked the field "extra barcode", enter the URL for the GS1 barcode here
URL for NVE barcode → Enter the URL for the NVE barcode
Print delivery bill only after completion → By ticking off. the delivery bill will only be printed after the shipping order has been completed
Use label template → By ticking you will use a previously created label template
Template master/palette → If you have checked the field "Label template you can now select the template for the label on the pallet from the drop-down menu
Package → By checking this box, it becomes clear that this is a single package
Template slave/package → If you have checked the field "Label template" you can now select the template for the label on the package from the drop-down menu

Available variables

To further specify the information for the package tag, you can resort to various Variables to fall back on.

The following variables are available to you for this:

{DELIVERY NOTE}
{PHONE NUMBER}
{PROJECT}
{CONTRACT}
{NVE}
{MHD}
{EAN}
{MANUFACTURER NUMBER}
{NUMBER OF PACKAGES}
{ARTICLE NAME}
{NUMBER}
{QUANTITY}
{CHARGE}
{PACKING NUMBER}

XML transport labels/GS-1 transport labels

To specify transport labels from different carriers, you can use also create your own XML label layouts that can be used as label templates. To learn how you can design a GS-1 transportation label and how to include special fields on the label is explained here.

Packet tags/transport labels

Depending on the trading partner and products, there are requirements for the transport label, which you can set in the shipping module functions in xentral. If you want to ship items with best-before date or batch management in the delivery management in the delivery note items, this information must also be mapped on the transport label.

Parcel label settings

Depending on the carrier's or trading partner's specifications, you may want to as already described above define various input fields in the "Freight forwarding" module, which can be filled with additional information and print it on the transport label during the parcel label printing.

Example of parcel stamp with MHD indication

By the settings shown in the picture, you can create a GS1 transport label with the defined information. In doing so, the following query is made as part of the parcel label printing process.